Video Podcast Workflow Tips from Podcamp NYC

I spoke this past weekend at "Podcamp NYC" to a standing-room-only crowd. I promised to post a summary and also provide the links, especially for those peeps who watched from the hallway!

Thanks also to these peeps who attended and offered their input: Jamison Tilsner of Tilzy.tv, Chef Mark Tafoya of Culinary Media Network, Tom Guariello of True Talk Now, Adam Sherlip of New York Islanders and Rahiem Drinkwater of Pdashmedia.

1. Concept (How time-consuming is it?)
   • There is a direct correlation between the difficulty of producing your show and the frequency by which you publish. The easier the format, the more often you can realistically deliver an episode.
   • The more often you release new content, the more often you show up on the top of the page of the various web video aggregation sites.
   • It better be something you love in order to sustain the amount of work it takes to deliver well and deliver consistently.
   • A typical 3-4 minute episode of Beach Walks with Rox, which uses a very simple formula (8 second title sequence, 3-minute one-shot main clip, and 20-second credit roll) and is unscripted, takes about 2.5 - 3 hrs to produce from start to finish.
2. Naming Conventions (for you & your subscribers)
   • Creating a naming convention makes it easy to file and search your content.
   • It makes things line up nicely when displayed on other people's directories such as iTunes.
   • For correct date sorting, use YYMMDD or YYYYMMDD, regular English will not work.
3. Project Template (reusable parts)
   • Create a master template folder (using your naming convention).
   • Have your main project file built in the software of your choice, and embed all of the reusable clips, such as your theme music bed, your show name and URL, and your version of copyright licensing.
   • Do the same for your episode thumbnail graphic. (You can use one main show graphic or you can use a unique graphic for each episode. I recommend using an episode graphic if you have visual content that changes from day to day - it helps people find an episode when viewing in iTunes, for example.)
   • Duplicate the template folder and rename accordingly for each new episode.
   • Assemble any additional bits and pieces of content in there belonging to that episode.
4. Look & Feel (easier editing & brand consistency)
   • Take some time when first creating your show to develop a look and feel.
   • Experiment with a few transition and titling styles, then stick with them. (Saves you time by being able to ignore all the other choices!)
   • Be sure to build in your show name, your web site address, and your copyright license. Some people also plan ahead for ad insertions, contact information, or other custom items.
5. Encoding & Uploading Tips
   • Flash format will play for most users. Several hosting sites will encode your Quicktime or Windows Media files into Flash for you.
   • You must also supply a downloadable format to enable RSS subscriptions. Your best option is a Quicktime-compatible format.
   • Be sure to add the META data to each episode. You can do this easily by bringing the encoded file into iTunes, and editing the info and adding your artwork.
   • Encoding times can vary considerably depending on the length, size, and output quality of each episode, as well as the speed of your computer. The Visual Hub software (below) does a remarkably good job in dramatically faster times. (Almost in real time whereas other programs can take 3-10 X real time.)
   • Uploading video files can be very time-consuming, and naturally will vary depending on your internet connection speed.

Links Mentioned
Visual Hub - Encodes in multiple formats; $23.32 USD
Viddler for free hosting, comments, & social features
Blip.tv for free hosting and built-in blog; geared to episodic shows
Tube Mogul for batch distribution across the web & stats tracking
Creative Commons for licensing your work if you want something other than full copyright.
Ioda PromoNet for royalty-free music for non-commercial use

Update! Going through my acquired business cards, these folks work in the space.

A Few More People I Met
Ariel Publicity - Ariel reps independent bands who want to promote their music on other people's shows
Filmosity - Chris Cavallari can help you with shooting, editing, on location work for hire, etc
Carrot Creative - Creative shop to help you with the web site and embrace new media
Truffle Media - They can help you with turn-key business podcasting
Vivid Screen Designs - Jane Gussin does motion graphics and video production
Cheil Worldwide - Ann Marie Mathis and Howard Levenson grok new media & social web campaigns

HAF - Links from Roxanne’s Presentation

This post is a summary of the conversation we had at the Hawaii Advertising Federation Conference. Please feel free to join in. Tip: Lots of links here, so right-click or control-click to open them in a new window.

Advertising online is fraught with challenges. Most web savvy consumers have learned to tune them out, as people are increasingly displeased with advertising in general. A large part is due to ads getting noisier and more ubiquitous. I was on a US Air flight recently and when it came time for drinks, and the tray tops came down covered in ads, I heard three different people complain out loud. People are tired of the intrusiveness and one-way-ness of most ad messaging. They want to have conversations that are two-way. The nice way to put this, is that advertising is due for an upgrade.

Since my expertise in online, the underlying theme today was to convey how the internet is a foreign country. It has it's own practices, many of which are the opposite of their offline counterparts. The pace is faster, the look and feel is less polished in most cases, the interactivity is high, and there is a good chance someone is talking about you whether you know it or not. You may use email, Google, and have your own website. (That's web 1.0). To be a successful traveler, you've got to leave the Holiday Inn in this foreign country and go out to meet the vocal locals. (That's web 2.0.) The social web is filled opportunities and pitfalls for advertisers.

A Few of Our Group Metrics

• Most of the 70 or so people in the room had read a blog before.
• Less than 10 had left a comment on a blog.
• 2 had written in a blog.
• About 10 belonged to LinkedIn.
• 1 person was on Twitter.

Benefits and Buzzwords
Your power comes from joining the conversation. At it's most basic form, by adding a comment, you create a valued in-bound link back to your web site. You also add your point of view. You can in many cases claim thought leadership for your company, for your industry, for your customers, for your vendors. Read my post on how and when to leave blog comments.

Remember relationship marketing? The tools and apps (applications) of web 2.0 are relationship marketing on steroids. People stay longer on sites that allow them to do something other than read some text or look at a some pictures. On blogs and socnets (social networks) people click through to more pages. That translates into longer session times and more page views which are a resource you can sell, or sell ads on. And the relationships you build with your visitors? Priceless.

Accepting comments on your site allows people to tell you what they love, what's not working so you can fixit sooner than later, ideas for new products and services, and most importantly they build trust with you. If you talk back in the comments, it shows you pay more than lip service to the concept of listening. When it comes time to buy, they will come to you first, because you have already established a relationship and possibly market leadership too. All the while you are getting free market research data, if you think of it that way.

And regardless of whether or not you (as the company) are engaged in online conversations, your brand is being discussed, debated, celebrated and parodied online. This brand democratization can be ripe with opportunity as well as fraught with bloopers. Your odds are better the more you are engaged. Here's a "link to the YouTube Mac vs PC" ads, the real ones and the spoofs, some of which Jason Sperling showed to us at lunch today.

Social Networks
Thanks for joining our "analog" social network! Now that you've had practice creating a profile and sharing a few details about yourself with someone you did not previously know, you are ready to go out an join an online social network. Try one under a personal screen name to get some more practice before you start doing this on behalf of your company. And check out Mitch Joel's blog on personal branding to get tips on how to benefit from your participation.

Free Blogging Services: (Set one up and play with it for personal use)
WordPress
Blogger
iWeb - if you're on a Mac (It's part of the iLife software package)

Sites I mentioned:
CNN - Click on "From the Blogs" link below an article to see recent, related blog posts
Honolulu Advertiser - find a news item and look for "Reader Comments"
Technorati - indexes millions of blogs; look for blogs here and claim your blog here once you have one
LifeHacker - popular blog with tips for managing your life
Chris Brogan - Look at the "MyBlogLog": in the orange-bounded box in left column to see recent readers (we left a comment on the Mac Book Air post)
My Sister's Site - pets and kids in southern california
My Mom's Site - Blanche's Art Show

Business Examples:
Mary Schmidt - marketer who grew her service business with a blog
Association for Downloadable Media - Association for Downloadable Media; multi-author association blog
MightyJ Music - local girl band who gets bookings by having a video blog; doubled site traffic after an appearance on Beach Walks with Rox, as compared to zero traffic increase after appearing on local morning television in Honolulu
Legal discussion of Hasbro/Mattel - Scrabble and Scrabulous discussion of Hasbro/Mattel/Scrabulous trademark infringement
Discussion of Ford Black Mustang Fan Club issues

Social Network (SocNet) Sites:
LinkedIn
MySpace.com
Facebook
Twitter
YouTube
Viddler

Please leave a comment and tell me what you liked, didn't like, and anything I may have missed! I am working on some additional training programs targeted for agencies and business communicators to learn how to use the social web effectively. Let me know if you're interested.

Mahalo nui for inviting me. I had a blast - and hope we can continue learning together.

WebClips for Your iPhone

UPDATE: There have been other postings that say making a larger icon, 158x158 for example will produce higher quality results. We haven't found that to be true. BUT, we have standardized on 60x60 for our Webclips icons and until Apple actually produces its own icons for its own website(s), we'll be sticking with the 60x60 size. Thanks to @cdevroe (Colin Devroe) for pointing out the original article that discussed the larger 158x158 format.

There was a new iPhone update today, and Apple is sweetening the scene for those who've resisted hacking their iPhone. One of the coolest new features is the ability to add an icon to the main screen that will take you to a web site of your choice. iPhone will grab a square screen capture of the site and show you the URL under the icon.

Or! You can create a webclip which generates a custom icon for iPhone users. Think of it as a favicon that works with your phone bookmarks.

This feature was released less than 24 hours ago; and I'm happy to brag that our tech guy, Shane Robinson, has already mastered the process and started branding our company web sites. Shane got started with this HowTo from vjarmy:

Create a 57x57 PNG.
Name it "apple-touch-icon.png"
Throw it in the root folder of your website. (Not the root of your server, the root of your web documents.)

More details about iPhone at the Apple Development Center.

Here are the direct paths to our three iPhone WebClips:

Video Podcasting for Unconferenz 2008

Here is my talk at Unconferenz 2008 in Honolulu on Jan 12, 2008. I am using the social networking site for slide shows, SlideShare.net. It does not play the embedded video — for that you'll want to be live! UPDATE: Ryan Ozawa has posted this video compilation from the day's events.

Links from the talk
Hardware & Software
Elgato Turbo USB encoding device
Sanyo Xacti Digital Underwater Video Camera
Flip Digital Video Camera
The Poor Man's Steady Cam
Visual Hub Batch Encoding Software
Quicktime Pro

Video Clips Used in Presentation
The Clip Show - Jim Kirks' Video Podcast Reviews
Levelator Audio Software by Bruce Sharpe
Todd Cochrane of Raw Voice
Laura Athavale Fitton of Pistachio Consulting

Other Useful Links for Video Podcasting
Blip.tv - free and almost free hosting for serialized video content
TubeMogul - batch upload your files to multiple sites and get viewership stats
Show in a Box WordPress theme for Video
Freevlog - Tutorials on Video Blogging

Our Internet TV Show
Beach Walks with Rox

HAF Members - Let’s Get the Jan 24 Party Started

I've been asked to speak at the Hawaii Advertising Federation annual "university" this coming January, 24, 2008. Since I want to evangelize about new media, I'll be using our blog to start connecting with the members as well as asking for input from others of you who have opinions and recommendations.

For the members of HAF:

• what do you love and hate about the internet and technology?
• how often do you read blogs or consume podcasts?
• do you have an iPod?
• on a scale of 1 to 10, with 1 being a technophobe/luddite and 10 being a geek, where do you rate yourself?

For the rest of you:

• what do you think of the state of advertising?
• what do you want to hear from a company, as a consumer of its products and services?
• are there do's and don'ts for companies who want to converse with their customers and potential customers?
• what's the best way to reach you and influence your buying habits?

How and When to Leave Blog Comments

When we get a new client, we often compare the internet to a foreign country. It truly is its own culture, and building a web site there (aka a storefront) is like setting up business in a foreign country. Even though most of what you do will be in English (for most of my readers - their native language) it is still foreign. We like to think of ourselves as tour guides who will help you not only enjoy your trip, but actually want to enjoy it as a second home!

In that spirit, today's blog post is a little etiquette lesson in how to "act like a local." I (a person with web in my DNA) find it amazing and informative that CC Chapman can get a ton of response from a Podcamp lecture just by asking people to go leave a comment on a blog. It appears that people are confused about how to do this, when to do this, why to do this, and so forth. Just like blogging a lot of people face that daunting question: What on earth will I say? So let me be your friendly tour guide.

Let's make it stupid simple. I like stupid simple. I think hard on complex things most days and being able to "dumb it down" is something I really appreciate!

When to Comment

• Anytime you have an opinion to add to a conversation.
• When you want to promote your products and services (Just don't be crass about it. Add something of value to the conversation.)
• When someone has featured you on their page or site. (If you know about it or your blog software can track inbound links, this is VERY easy). I consider it one of the top ten blogger "miss manners" recommendations. This one is probably the most neglected, yet in my world, the most important.
• Timing can be important, especially if you are tracking A-list bloggers. Our former client, Mary Schmidt took to blogging really well and paid attention to when well-known excellence author Tom Peters would typically post a new blog. Mary made sure she was available to be one of the first commenters. It helped her get noticed and become a key influencer in Mr. Peters popular blog discussions. And yes, it has helped her build her consulting business,

What to Comment

• See above for initial instructions.
• Add your opinion - especially if it is against the flow. Life is not black and white - virtually every conversation is well-served by a range of perspectives.
• Details baby, details. The more specific you can be, the better. Cite examples, give props to others, share your experience. It's all good.

Why to Comment

• Because your point of view is just as relevant as anyone else's.
• Because it is a great way to build your personal or company brand.
• Because it creates inbound links to your site, which helps the search engines rank your site higher.

How to Comment

• There is always a place for your name. You can put anything you want in there! It is what will be displayed on the blog. Some people consider this a personal banding opportunity, and you can say, "Roxanne Darling" or "Nerd Queen" or even enter Rox of beachwalks.tv. Like all things, you can be savvy or you can be obnoxious, and all points in between. As my little 2-year old friend Kaile is learning to do, "make good choices."
• Email: you will be required to enter an email address. If the software is set up correctly, your email address will never be displayed. It is to sort you from the spammers. If you do not enter a URL (see next item) some blog software will show your email. As a precaution, always enter a URL! (if you don't have a web site, you can always link to another web site - a cause you support or CNN or whatever. Best to have your own site of course.)
• URL: Universal Resource Locator, aka your web site address. Be sure to link to individual pages on your web site when that is more appropriate to the discussion at hand. Just navigate to that page on your site, copy the page address, and then enter that into the "URL" field as you are leaving your comment. UPDATE: Consider also linking to you social network pages, like Twitter or your LinkedIn Profile or even your Flickr page if that is your primary home on the web.

How much should you budget for monthly website expenses?

Now that most businesses and organizations have a web site, they are used to the line item in the budget for initial development. And for many, getting a site up and running is such a grueling task that they are ready to sit and rest on their laurels for a while after launch! We completely understand; we wish we could take a vacation for a few days after each site launch too.

But really, after launch is when the fun begins. Ideally, your web site has been built so you can play with it as often as you like, and as easily as filling out a web-based form. You are now set free to talk to your customers, to tell the world all about how special you are and why your products and services are the better choice.

As you use your site more, you will run into wanting to do things that you don't how to do or that you don't know if your site can do for you.

1. Training
   • Getting your content to look and speak well is an art that goes far beyond just typing into a form. Photos and graphics for example add tremendous value to a web page, IF they are sized and processed for the web and you know how to add title tags, alignment, and can get the text to wrap around them correctly.
   • Using blog software is easy if you want to do the basics. But once you want to do power blogging, you'll want to know about ping servers, trackbacks, blogrolls, how to find A-list blogs, and so much more.
   • Strategy makes a huge difference too. Using the software to accomplish a marketing or communication goal is not obvious because most people don't have the web in their DNA. It's much more than just remembering to add your web address on all your printed material. It's remembering to blog after you've been invited somewhere and sharing your experience and a public mahalo while linking out to others you met. It's called link love and it's one of the web's power currencies right now.
2. Feature Upgrades
   • Just like anything else you own, if you use it even a little, you are going to want to trick it out. Maybe you want to add an extension or plug-in or social networking application that adds power to your site.
   • Maybe you want to dress it up with a more sophisticated design or add some audio or video.
   • Maybe your competitors started selling directly online, and now you want some e-commerce features.
   • And just like your house or your boat, there is virtually no end to upgrades and widgets you can install to make your site perform better for you.
3. The Unexpected
   • It could be anything right? That's why it is unexpected. Life happens.
   • Even the most user-friendly sites still have a few things that are deep in the code and are better left to your developer to handle for you, like periodic software upgrades.

So bottom line, what should you budget for this ongoing support and maintenance? I think a good rule of thumb is at least 15-25% of initial site development costs to be budgeted over the following 12 months. The less you spend initially, the higher the percentage on average to dedicate to upgrades and support.

It's just no fun (and poor business planning) to build yourself a nice new site and not be able to add a new "work station" or some "grounds maintenance" when the situation arises. More and more, the company web site is becoming its most important communication, sales, and even operations tool. So budget accordingly to keep it humming along nicely.

P.S. To my blogging students: I could have written this post in about half the time if I did not include all the links. But it would have less impact and would have been less useful to you readers who want more resources on these topics. In the process, I actually came across some new interesting blog posts! Just right-click on each link to open it in a new window so you can continue reading here. And I could have saved another 10 minutes by not looking for the confused puppy pic. But how much were you drawn in by that one photo??

Old Media and New Media Working Together

I just love it when this happens.

We do a daily video podcast aka internet TV show called Beach Walks with Rox. Last weekend, YouTube featured us on their Travel channel page. We had over 80,000 views in less than three days. (We will eventually be rotated off this page...)

The episode was about a tree and mulch blessing (or oli in Hawaiian) the was conducted by the Lani-Kailua Branch branch of one of our clients, The Outdoor Circle. It featured awesome chanting by Haunani and ʻIlima Stern of Aloha Blessings.

And a circle it is, as I then sent out a few press releases to local media. Erika Engle, author of "The Buzz" column in the Star-Bulletin Business section, called me for an interview and wrote a really terrific article, ostensibly because of the YouTube story but she delved deeper and we got into an interesting (IMO) discussion about how businesses, especially Hawaiian tourism businesses, can use these new media and social networking online tools.

After I gave her a boat load of examples, she asked, "Why doesn't every business upload their stuff to YouTube?" Great question, dontcha think?

What I don't get is why the online version of the article does not have links to our business website and the the Beach Walks site being discussed. It's easy to do, but traditional print media seem to be "link averse" as if they will lose a site visitor. More importantly, they provide an even better resource by including the link (which creates more customer loyalty) and they always code it easily enough to open in a new window - keeping the main media site alive and well on the viewer's computer.

Oh, and I sure wish I could have left a comment on Erika's page to thank her and add to the conversation. I wonder, does it get lonesome writing without response?? Leave your comment here for Erika and I will send her the link to this page.

But in any case, the article was written well, accurate, and managed to mentioned the many people involved. Mahalo Erika! And mahalo to Mary Steiner, CEO (and blogger) for The Outdoor Circle who emailed this morning after having read the article. Hmm, I wonder if she has a Google Alert that notifies her whenever "outdoor circle" gets mentioned online??

Surfing Tip: Right-click (or control-click) on all of the links in this article if you want them to open in a new window. It's a web surfing power tip that comes in handy frequently.

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