Video Podcast Workflow Tips from Podcamp NYC

I spoke this past weekend at "Podcamp NYC" to a standing-room-only crowd. I promised to post a summary and also provide the links, especially for those peeps who watched from the hallway!

Thanks also to these peeps who attended and offered their input: Jamison Tilsner of Tilzy.tv, Chef Mark Tafoya of Culinary Media Network, Tom Guariello of True Talk Now, Adam Sherlip of New York Islanders and Rahiem Drinkwater of Pdashmedia.

1. Concept (How time-consuming is it?)
   • There is a direct correlation between the difficulty of producing your show and the frequency by which you publish. The easier the format, the more often you can realistically deliver an episode.
   • The more often you release new content, the more often you show up on the top of the page of the various web video aggregation sites.
   • It better be something you love in order to sustain the amount of work it takes to deliver well and deliver consistently.
   • A typical 3-4 minute episode of Beach Walks with Rox, which uses a very simple formula (8 second title sequence, 3-minute one-shot main clip, and 20-second credit roll) and is unscripted, takes about 2.5 - 3 hrs to produce from start to finish.
2. Naming Conventions (for you & your subscribers)
   • Creating a naming convention makes it easy to file and search your content.
   • It makes things line up nicely when displayed on other people's directories such as iTunes.
   • For correct date sorting, use YYMMDD or YYYYMMDD, regular English will not work.
3. Project Template (reusable parts)
   • Create a master template folder (using your naming convention).
   • Have your main project file built in the software of your choice, and embed all of the reusable clips, such as your theme music bed, your show name and URL, and your version of copyright licensing.
   • Do the same for your episode thumbnail graphic. (You can use one main show graphic or you can use a unique graphic for each episode. I recommend using an episode graphic if you have visual content that changes from day to day - it helps people find an episode when viewing in iTunes, for example.)
   • Duplicate the template folder and rename accordingly for each new episode.
   • Assemble any additional bits and pieces of content in there belonging to that episode.
4. Look & Feel (easier editing & brand consistency)
   • Take some time when first creating your show to develop a look and feel.
   • Experiment with a few transition and titling styles, then stick with them. (Saves you time by being able to ignore all the other choices!)
   • Be sure to build in your show name, your web site address, and your copyright license. Some people also plan ahead for ad insertions, contact information, or other custom items.
5. Encoding & Uploading Tips
   • Flash format will play for most users. Several hosting sites will encode your Quicktime or Windows Media files into Flash for you.
   • You must also supply a downloadable format to enable RSS subscriptions. Your best option is a Quicktime-compatible format.
   • Be sure to add the META data to each episode. You can do this easily by bringing the encoded file into iTunes, and editing the info and adding your artwork.
   • Encoding times can vary considerably depending on the length, size, and output quality of each episode, as well as the speed of your computer. The Visual Hub software (below) does a remarkably good job in dramatically faster times. (Almost in real time whereas other programs can take 3-10 X real time.)
   • Uploading video files can be very time-consuming, and naturally will vary depending on your internet connection speed.

Links Mentioned
Visual Hub - Encodes in multiple formats; $23.32 USD
Viddler for free hosting, comments, & social features
Blip.tv for free hosting and built-in blog; geared to episodic shows
Tube Mogul for batch distribution across the web & stats tracking
Creative Commons for licensing your work if you want something other than full copyright.
Ioda PromoNet for royalty-free music for non-commercial use

Update! Going through my acquired business cards, these folks work in the space.

A Few More People I Met
Ariel Publicity - Ariel reps independent bands who want to promote their music on other people's shows
Filmosity - Chris Cavallari can help you with shooting, editing, on location work for hire, etc
Carrot Creative - Creative shop to help you with the web site and embrace new media
Truffle Media - They can help you with turn-key business podcasting
Vivid Screen Designs - Jane Gussin does motion graphics and video production
Cheil Worldwide - Ann Marie Mathis and Howard Levenson grok new media & social web campaigns

Aloha Summit - get your business “social media-ready” in just two days

Aloha Summit: March 18-19th, Waikoloa, Hawaii. It's custom-made for savvy businesses who want to understand geek secrets like how Google works, what's behind YouTube, not to mention Twitter, Flickr, podcasting, and more.

Of the many disruptions we are seeing in the marketplace as a result of the internet, the trend toward unconferences and lobby-styled events are some of the most interesting to me. I am a communicator. As much as I have enjoyed giving formal presentations for the past 20 years, the real juice usually occurs in the one to one and small group discussions in the hallways between and after the didactic sessions.

What's In It for You?
Coming up in a few weeks is The Aloha Summit, being held here on the Big Island of Hawaii. It is a two-day event limited to only 28 guests, plus several experts in social media and internet marketing, including me. This is designed for the participants to dive right in and:

• Learn about and see demos of how social media, podcasting, and web 2.0 networking applications work, up close and personal.
• Ask your personal questions as they come up in the conversation, and as detailed and specific to your business as you want to get (or not - you are in control.)
• Create new marketing, communication, and advertising strategies for your business, using the hottest web tools.
• Show you how to manage your time and filter out the things that may not apply to your business.
• Share power user secrets so you don't make costly and embarrassing mistakes as you venture into the always-on, transparent, and personal nature of today's leading business practices.
• Understand what things you can get for free online and what things are worth paying for when it comes to both strategy and implementation.

Your Own Team of Private Experts and Tutors
We know how busy you are. It's like having a team of experts at your private beck and call. We won't be covering anything that is not directly relevant to the people sitting in the room with us.

We will be walking the talk and helping you learn to do the same. It will be private, intimate, hands-on and hand-holding: a two-day working class with smart, friendly, connected instructors. You help guide the questions; you set the pace; you reap the rewards. We are here to support and educate you.

Still Trying How to Decide to Attend?
On the other hand, it's not for you if you don't like immersion-style learning or don't want to get your hands on the secrets of the web today. If your business is doing fine without knowing how to find out what others are saying about you or without finding and supporting customers via technology, then you can skip this.

However if you think your business is being affected by unknowns on the internet or if you want to use the internet more effectively but don't know how, then this event is perfect for you.

Ideally, you may want to bring one other person from your company. The social web is all about having buddies. If you come alone, no problem. I'll be recommending some tools the attendees can use post-event to continue your learning and support together too.

Special Pricing for Hawaii Residents: $495
Click here to get a very special rate of $495 for locals only. Use code "kamaaina" for HI residents and pay only $495 or use code "rox" for non-residents and save $250.

Though we here in Hawaii are so great at networking locally amongst ourselves, many are really behind the curve when it comes to networking our businesses with others around the world. The most frequent comments I get when speaking at local business events, are that "our company is not that tech savvy" or "the majority of our staff are older than 30 and we just don't understand a lot of this stuff that's happening online." If you can put two days in to The Aloha Summit you can single-handedly change this and catch up on the amazing changes that have taken place online in the past three years.

Tourism is a key industry that would benefit from using social media, both for our visitors as well as kama'aina. It could even bridge some of the growing gaps between those two groups. Other industries IMO with untapped opportunities are some of the innovative startups we have in Hawaii, especially those related to energy and lifestyle products and services.

Think Your Business is Too Large or Too Small to Matter?
It's not. Companies as large and sophisticated as Walmart have tried to use social media with unexpected negative results. If you're big and you don't have social media experts on staff or on-call, this program is critically important to your business.

Meanwhile, very small companies are using social media to create global brands on shoestring budgets. It's an opportunity that has never before existed.

Personally, I would love to see some of my friends in PR, Communications, Advertising, Tourism, and government at the conference. There are so many ways we can build our own businesses (and those of our customers) by using the collaboration tools of web 2.0. It's close, it's convenient, it's private, it's efficient. I can't think of a better way to go to the head of the social media class.

Got questions?
Please call my mobile and we can talk directly: 808-384-5554. I am traveling across time zones so try 6 am - 4 pm HST (which is 8 am - 6 pm PDT). Use code "kamaaina" to pay $495 if you are a Hawaii resident. Not lucky you live Hawaii? No problem! Enter code "rox" to save $250.

HAF - Links from Roxanne’s Presentation

This post is a summary of the conversation we had at the Hawaii Advertising Federation Conference. Please feel free to join in. Tip: Lots of links here, so right-click or control-click to open them in a new window.

Advertising online is fraught with challenges. Most web savvy consumers have learned to tune them out, as people are increasingly displeased with advertising in general. A large part is due to ads getting noisier and more ubiquitous. I was on a US Air flight recently and when it came time for drinks, and the tray tops came down covered in ads, I heard three different people complain out loud. People are tired of the intrusiveness and one-way-ness of most ad messaging. They want to have conversations that are two-way. The nice way to put this, is that advertising is due for an upgrade.

Since my expertise in online, the underlying theme today was to convey how the internet is a foreign country. It has it's own practices, many of which are the opposite of their offline counterparts. The pace is faster, the look and feel is less polished in most cases, the interactivity is high, and there is a good chance someone is talking about you whether you know it or not. You may use email, Google, and have your own website. (That's web 1.0). To be a successful traveler, you've got to leave the Holiday Inn in this foreign country and go out to meet the vocal locals. (That's web 2.0.) The social web is filled opportunities and pitfalls for advertisers.

A Few of Our Group Metrics

• Most of the 70 or so people in the room had read a blog before.
• Less than 10 had left a comment on a blog.
• 2 had written in a blog.
• About 10 belonged to LinkedIn.
• 1 person was on Twitter.

Benefits and Buzzwords
Your power comes from joining the conversation. At it's most basic form, by adding a comment, you create a valued in-bound link back to your web site. You also add your point of view. You can in many cases claim thought leadership for your company, for your industry, for your customers, for your vendors. Read my post on how and when to leave blog comments.

Remember relationship marketing? The tools and apps (applications) of web 2.0 are relationship marketing on steroids. People stay longer on sites that allow them to do something other than read some text or look at a some pictures. On blogs and socnets (social networks) people click through to more pages. That translates into longer session times and more page views which are a resource you can sell, or sell ads on. And the relationships you build with your visitors? Priceless.

Accepting comments on your site allows people to tell you what they love, what's not working so you can fixit sooner than later, ideas for new products and services, and most importantly they build trust with you. If you talk back in the comments, it shows you pay more than lip service to the concept of listening. When it comes time to buy, they will come to you first, because you have already established a relationship and possibly market leadership too. All the while you are getting free market research data, if you think of it that way.

And regardless of whether or not you (as the company) are engaged in online conversations, your brand is being discussed, debated, celebrated and parodied online. This brand democratization can be ripe with opportunity as well as fraught with bloopers. Your odds are better the more you are engaged. Here's a "link to the YouTube Mac vs PC" ads, the real ones and the spoofs, some of which Jason Sperling showed to us at lunch today.

Social Networks
Thanks for joining our "analog" social network! Now that you've had practice creating a profile and sharing a few details about yourself with someone you did not previously know, you are ready to go out an join an online social network. Try one under a personal screen name to get some more practice before you start doing this on behalf of your company. And check out Mitch Joel's blog on personal branding to get tips on how to benefit from your participation.

Free Blogging Services: (Set one up and play with it for personal use)
WordPress
Blogger
iWeb - if you're on a Mac (It's part of the iLife software package)

Sites I mentioned:
CNN - Click on "From the Blogs" link below an article to see recent, related blog posts
Honolulu Advertiser - find a news item and look for "Reader Comments"
Technorati - indexes millions of blogs; look for blogs here and claim your blog here once you have one
LifeHacker - popular blog with tips for managing your life
Chris Brogan - Look at the "MyBlogLog": in the orange-bounded box in left column to see recent readers (we left a comment on the Mac Book Air post)
My Sister's Site - pets and kids in southern california
My Mom's Site - Blanche's Art Show

Business Examples:
Mary Schmidt - marketer who grew her service business with a blog
Association for Downloadable Media - Association for Downloadable Media; multi-author association blog
MightyJ Music - local girl band who gets bookings by having a video blog; doubled site traffic after an appearance on Beach Walks with Rox, as compared to zero traffic increase after appearing on local morning television in Honolulu
Legal discussion of Hasbro/Mattel - Scrabble and Scrabulous discussion of Hasbro/Mattel/Scrabulous trademark infringement
Discussion of Ford Black Mustang Fan Club issues

Social Network (SocNet) Sites:
LinkedIn
MySpace.com
Facebook
Twitter
YouTube
Viddler

Please leave a comment and tell me what you liked, didn't like, and anything I may have missed! I am working on some additional training programs targeted for agencies and business communicators to learn how to use the social web effectively. Let me know if you're interested.

Mahalo nui for inviting me. I had a blast - and hope we can continue learning together.

Pep Talk and Talk Prep for HAF

I'll be speaking this morning at the Hawaii Advertising Federation's annual "university." This is a day when the ad pros come together to network and open minds to new ideas.

First off, I say congrats. There is this sticky wicket in that the more a person becomes an expert, the more confusing it is to find space for new information. If you are like me, you can hear the echo of a client somewhere saying, "But you're the expert - why didn't you know that already or why are you going to this seminar?"

Of course, true experts and wise people understand that with information being created at an inconceivably fast pace, no one can be an expert for more than a few moments in time. I prefer to think of myself as a lover of knowledge, and that inspires me to learn as much as I can, plus I am interested in sharing it with others. That is my time-saving gift - I will do the research and make some of the silly learning mistakes so I can fast track you with a new tool.

This session is a tour of the deep parts of the tubes. The internet truly is a culture of its own, and I will be your tour guide making the trip inside fun and informative and safe. It will be a living example of how the net works these days, so please expect some interaction, some social networking, some gossip 2.0, and some key takeaways for how this can impact your business and those you serve.

HAF: A Message for You from Susan Bratton

I am getting very excited about the session I'll be running in a few days at the Hawaii Advertising Federation meeting. I've been addressing the topic here on the blog, and today's post is a personal video message from Susan Bratton, one of the founders of the Association for Downloadable Media a co-founder of Personal Life Media and chair of Ad:Tech digital marketing event, just to name a few!

She has deep experience in the world of traditional advertising and has adeptly moved herself into the center of digital marketing. She also hosts her own audio podcast, so please visit Dishy Mix to hear some of Susan's out of the box interviews with technology and marketing experts.

Now, a few words from Susan:

Video provided by Viddler. Get an account and send me your video comments or leave a comment right inside Susan's video.

Video Podcasting for Unconferenz 2008

Here is my talk at Unconferenz 2008 in Honolulu on Jan 12, 2008. I am using the social networking site for slide shows, SlideShare.net. It does not play the embedded video — for that you'll want to be live! UPDATE: Ryan Ozawa has posted this video compilation from the day's events.

Links from the talk
Hardware & Software
Elgato Turbo USB encoding device
Sanyo Xacti Digital Underwater Video Camera
Flip Digital Video Camera
The Poor Man's Steady Cam
Visual Hub Batch Encoding Software
Quicktime Pro

Video Clips Used in Presentation
The Clip Show - Jim Kirks' Video Podcast Reviews
Levelator Audio Software by Bruce Sharpe
Todd Cochrane of Raw Voice
Laura Athavale Fitton of Pistachio Consulting

Other Useful Links for Video Podcasting
Blip.tv - free and almost free hosting for serialized video content
TubeMogul - batch upload your files to multiple sites and get viewership stats
Show in a Box WordPress theme for Video
Freevlog - Tutorials on Video Blogging

Our Internet TV Show
Beach Walks with Rox

New Media Expo to Pay Speakers

I just read this from Tim Bourquin and I want to raise a "High Five!" This has been a 20 year itch of mine, to have speakers fairly compensated for providing the featured sessions at a conference.

I posted a question on LinkedIn about this topic several months ago and got some fantastic responses:

Pharmaceutical Exec Elisabeth Mutisya said "Many solo-preneurs and others with 5 or 10 employees will tell you that this is the best source of new business. From what I've heard, it's more effective than ads, mailings, etc."

John DiPietro, a speaker/marketer said "The real good groups with the smartest planners realize that the effort and babysitting of a "celebrity" is not worth the effort. They go out and hire speakers with either generic expertise that is relatable to the the group, or speakers with specific industry background. That being said, the dollars can range from expenses only, to $5k for a non celebrity, non-author speakers."

Molly Holzschlag declared in 2006 that she will not speak for food any longer.

The debate has typically centered on:
• The conference organizer takes the risk and does the work to make the event happen.
• The speakers:

• Get tons of recognition and lead generating opportunity so should speak for free.
• Take time out of their paying gigs to prepare, travel, and present the very tasty nuggets that attendees are paying to hear.
• There are always new and aspiring speakers who don't care about being paid; they just want the experience.

The speakers' position has often been positioned as an either/or scenario, when it fact all statements are true. Another consideration is whether the speaker:

• is self-employed, therefore making every minute and dollar that is focused on the event somewhat precious
• is other-employed and the employer is picking up the expense and benefitting from the employee's outreach efforts.

So as a speaker and a person who hires speakers (plus a past presenter at Tim and Emile's conference), I am thrilled with the news and hope others will follow their lead.

HAF Members - Let’s Get the Jan 24 Party Started

I've been asked to speak at the Hawaii Advertising Federation annual "university" this coming January, 24, 2008. Since I want to evangelize about new media, I'll be using our blog to start connecting with the members as well as asking for input from others of you who have opinions and recommendations.

For the members of HAF:

• what do you love and hate about the internet and technology?
• how often do you read blogs or consume podcasts?
• do you have an iPod?
• on a scale of 1 to 10, with 1 being a technophobe/luddite and 10 being a geek, where do you rate yourself?

For the rest of you:

• what do you think of the state of advertising?
• what do you want to hear from a company, as a consumer of its products and services?
• are there do's and don'ts for companies who want to converse with their customers and potential customers?
• what's the best way to reach you and influence your buying habits?

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