Posted on July 28, 2008 by Roxanne Darling
We are the lead organizers for Podcamp Hawaii, coming this fall to Honolulu on October 24 & 25th. I’ll be using our company blog to share the behind-the-scenes planning process. Since it is an “unconference” there are several things that we do differently.
First off, we are making this happen over a very short time span. Part of this is my insanity to be sure, but in reality the internet facilitates the short time frame quite well. In any case, it adds a sense of focus and urgency, which I generally find helpful in getting things done.
We actually bought the URL (www.podcamphawaii.com) 3 years ago. So in one sense we have been noodling on it that long, and a year aog began talking with one of our colleagues, Todd Cochrane of Geek News Central. Todd has also been active in the podcamp circuit, so it hosting an event locally was naturally on both of our minds.
Two Months Ago
We had a few meetings with the local techies who wanted to have an unconference. Planning got underway though we have had some fits and starts. As is usual, more people want to talk about than do the work, so we’ve been orienting ourselves to getting a critical mass of dedicated, reliable people. Ideas are great and we want them, so part of our initial planning involves getting the word out and letting people talk back to us.
Step One: Agree on a date and location and begin publicity
Create a logo
Create an event on Upcoming.org. This site lets you list your event for free.
Get a Twitter account. This lets people follow you and your progress.
Create a Flickr account or Group Pool: Podcamp Hawaii
Within less than a week, we had 50 people signed up on Upcoming and we have over 90 Twitter followers (without really trying there yet). Sponsors are coming forward to us, wanting to get in before we have even finished our sponsorship package. Life is good.
Next step is getting up the web site and starting an email list. I’ll talk more about that in another post.
UPDATE: I changed the title of this post and the next one to better reflect the content. Used to be “Planning a Web 2.0 Conference.”